As the Visionary of mainly Ministries, Jo Hood has seen a lot of change in the 35 years since founding mainly music. Sharing some of its learnings is a way mainly Ministries gladly gift back to communities of faith.
Here’s what mainly Ministries has learned over the years. We hope it inspires and equips you.
Recruitment and succession planning is key
Start by identifying the key roles that need to be filled within your volunteer team. When you approach a potential volunteer, clearly explain the responsibilities, tasks, and expectations associated with each role. Convey the role in simple terms. “I’m looking for someone who can pour a cuppa, clean up after, and speak to people as they come to collect their refreshments.”
Offer opportunities to potential volunteers that help them acquire the skills and knowledge necessary to fulfil their future roles effectively. This could include coming along to your mission as an observer, attending an information session or attending your next planning meeting.
Every year, give the opportunity for volunteers to reassess what availability they have for the next twelve months.
Recognition
This is a biggie. Recognising volunteers is crucial for maintaining their morale, fostering a positive culture and ensuring their continued engagement. Here are some effective ways to recognise the contributions of volunteers:
1. Take the time to write personalised thank-you notes to volunteers, acknowledging their specific contributions and expressing gratitude for their dedication and commitment.
2. Host an appreciation morning tea, lunch or dinner to celebrate the efforts of volunteers.
3. Provide the opportunity for recognition in a Sunday service to publicly acknowledge their contributions, share success stories, and show appreciation for their hard work.
Discipleship and fellowship
Fellowship within volunteer teams provides mutual support and a sense of belonging that volunteers experience as they work together toward a common goal. Spending time together outside your mission activities helps to foster communication, builds a support network, and provides a place for discipleship.
Encourage open communication, collaboration, and the exchange of ideas. Regardless of their role on the team, every volunteer should feel valued, respected, and appreciated.
Organise social events, team-building activities, or informal gatherings where volunteers can bond and share experiences.
Set a positive tone for the team and cultivate a culture of mutual respect, trust, and accountability. Address conflicts or disagreements promptly and constructively. Encourage open dialogue, active listening, and compromise to resolve conflicts and maintain positive relationships.
Being a volunteer is not only a genuine gift to a church or church plant’s missional endeavours but also a way to apply strengths and capabilities in a place that isn’t transactional and builds up others. Volunteers are wonderful.
Photo: Supplied by Jo Hood
